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12 >>> Incidental Use - There is one specific situation when the University will own IP which you have created even if this was done outside the course of your employment. This is where you create IP in your own time, but make more than incidental use of University resources. As a charitable institution, the University cannot simply allow members of staff to use its resources for their own private purposes. Use of University funds, equipment or consumables, another University employee (during his/her paid working time) or use of the University's name are all likely to count as more than incidental use of University resources. In such cases, you must transfer that IP to the University. A sensible approach is taken, though and, for instance, limited use of your PC and personal office equipment will not count as "more than incidental" use. Originators/Contributors - Most IP which is commercialised by the University is not created or invented by just one individual; it is usually the result of contributions from a team of people. Any one or more of those people could have created or invented the relevant IP (originators). Others may also have contributed, although not by creating or inventing true IP (contributors). They may have been employed specifically to reduce such IP to practice, to work on a proof of principle project for such IP or to generate supporting data for it or only works on a project as part of their studies or due to their relationship with an originator. It is therefore much easier logistically when it comes to commercialisation for all the IP to be held by the University. It is also more attractive for outside bodies to be dealing with just one entity. Some collaborators may not even want to deal with the University unless it can offer them some degree of exclusivity over the IP. The University cannot do that unless it owns all of the relevant IP. Some of you may not have the funding, resources or business contacts to commercialise the IP yourself. The University and UMIP are there to help with this, to ensure that the best possible use is made of valuable IP. The originators of IP are also rewarded through the University's revenue sharing policy, which is detailed in 'Revenue- sharing' p32. If they wish, originators may share their rewards with contributors. The process for assessing IP and deciding whether to commercialise it is detailed in 'What can I do with the IP I create?' p24 and in 'The Commercialisation Process' p28. Scholarly Materials - The University recognises that there are some materials that you create in which it does not need to own the IP. The main items are what the IP Policy describes as Scholarly Materials. These are materials which you produce in pursuit of your academic or teaching interests, as supported by the University. UNIVERSITY EMPLOYEES

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