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17 Starters/Leavers Remember that if someone is arriving at the University, they may bring with them IP that has been created elsewhere. In some cases, that IP could even be one of the main reasons for recruiting the individual. Similarly, if someone leaves, you need to think about the IP which they have already created, to ensure that it is not "lost" when they leave if it belongs to the University. So supervisors and Heads of School should be alert to such issues. There are also provisions in the IP Policy to address these situations. Case Study... You are a Head of School. Prof Burkhardt has decided to leave the University. You are in luck, however, as the renowned Prof Grosvenor (an up-and-coming academic from Northland University) has agreed to replace Prof Burkhardt when she departs later this month. What needs to happen under the IP Policy? Before leaving the University, Prof Burkhardt must give you, as her Authoriser, any physical representations of IP that she has created during her time at the University. This will mainly be one copy of written materials but could include things like examples of any equipment she has devised. She will also need to hand over any research materials such as her lab notebooks. This would also cover any Teaching Materials and University Materials she has created. If the University agrees, she may retain a single copy of the Teaching Materials for her own personal use and non commercial teaching and research purposes (perhaps in her new teaching role). However, if the Teaching Materials are subsequently updated by someone else, she cannot use the updated version. Prof Burkhardt must deposit a copy of any Scholarly Materials she has produced, in all formats in which they have been produced (such as hard copy and electronic copy). Prof Grosvenor will no doubt have created some teaching materials at Northland University and may wish to continue to use these in his new role. The University does not own them, so it needs to be sure that Prof Grosvenor has the right to use them. They might belong to Northland University, or to someone else. Before he starts at the University, Prof Grosvenor must complete a Teaching Materials Declaration form. This will: > give details of any teaching materials that he is bringing with him and ask him to confirm that he is authorised to use them at the University; or > ask him to confirm that he is not bringing any such materials with him for use at the University.

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