Issue link: https://htpgraphics.uberflip.com/i/392125
Meetings Whilst e-mails and telephone calls can address a lot it is always useful for parties to a Research Contract to meet to discuss how things are progressing. These meetings may be needed at various levels depending upon the nature of the Project: n you or your institution may want to hold strategic meetings every 3 or 6 months to review progress against the Research Plan and to decide upon any changes; n Project Managers will need to meet together more frequently, probably at least once a month; n there may also be a call for meetings between scientists from each side to be scheduled, if you are working separately. Again, these should probably be at least once a month. As there may be some overlap of personnel with the Project Managers they may be on the same day. Even if scientists are working together constantly on the same Project, regular meetings such as these are useful, where they can step back from the Project or review it more formally. Meetings should be scheduled in people's diaries at least 3 to 6 months ahead. Be clear about how the rolling programme of meetings will be scheduled and what the minimum period of notice for a meeting will be. The Research Contract should cover where the meetings are to be held or how the decision will be made as to where they are to be held. It may be that the meetings will alternate between the participants' premises. They may be on neutral territory, which is easily accessible for everyone. If the research is taking place in one particular laboratory, it can be advantageous to hold meetings at the same premises. If collaborators are in different countries it may be that some or all of the meetings will be by telephone or video conference (although face to face meetings should be encouraged). Monitoring Section 8 33