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Intellectual-Property-and-Confidentiality-2014

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Confidentiality Section 4 What else can I do to protect the information? Practical tips Consider whether confidential or sensitive information is accessible by other students or staff. Be careful about leaving information visible on desk tops. If necessary keep information in locked cabinets or use password security for electronic storage. Keep a record of what has been disclosed during any meeting/conversation. If a batch of information is to be passed over, create a list of the information and, if possible, get the recipient to sign the list by way of acknowledgement. Create some minutes or written record of conversations. This does not have to be overly formal. Something in bullet point form will suffice. A copy of this record can then be sent to the recipient. If information is confidential then it never does any harm to mark it as such. It has the additional benefit of putting the recipient on notice of the confidentiality of the information and hopefully reminding them to treat it carefully. Don't be afraid to tell the recipient you expect them to treat it carefully. Never disclose more information than is necessary. If an individual or company has refused to enter into a CDA, instead of disclosing specific details relating to an invention – just refer to the advantages the invention would offer the recipient. Whet their appetite. Hopefully they will then become interested to find out more and enter into a CDA. 28

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